Display and Exhibit Policy

 

Please note: we require that exhibitors sign our exhibit policy. Printed copies are available at the library, or you can download a copy to print and sign yourself here. 


The Milne Library welcomes the opportunity to allow community groups and individuals to use the various display and exhibit areas in the building, as part of its mission to provide a wide range of information and materials, and to encourage and support the civic, intellectual, and cultural pursuits of the community. Space is provided for displays of an educational, cultural, intellectual, charitable, or recreational nature, and for exhibiting works of area artists and craftspeople. Display areas may also be used for materials from the library’s collection, or to publicize library services, collections, or activities.


Exhibit areas are available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use. The library endeavours to present a broad spectrum of opinion and viewpoints. The library does not endorse content nor imply agreement or disagreement with beliefs or viewpoints expressed in the exhibits or displays. The library does not accept responsibility for ensuring that all points of view are represented in any single display.


The Milne Library reserves the right to determine at its sole discretion what materials will be displayed as well as scheduling, duration, and assignment of display spaces. The library has the right to review the materials in advance. The library’s decision on what will be displayed in its exhibit spaces shall be final.


All display spaces within the library are open to adults and children of all ages and sensibilities. Exhibit areas may also be passageways for employees and for members of the public of all ages to reach some library services. Therefore, displays should be appropriate in scale, material, form, and content for the library environment. For example, the library discourages material containing images that include significant elements of sexually explicit imagery or graphic depictions of violence. In general, the library does not accept exhibits of a purely commercial nature, unless they have a special educational, informational, or cultural value to the community. Materials advocating a particular vote on a candidate or ballot proposition may not be exhibited. The library reserves the right to remove any item from an exhibition or display on the above grounds or if the exhibition is a possible safety hazard, is too large or otherwise inappropriate for the display space, creates a maintenance problem, exceeds acceptable noise
and light levels, or interferes with the public service or other activities in adjacent library areas. If the exhibit contains elements that may be of concern under this policy, the exhibitor should discuss it with the library’s representative in advance of the installation date.


Exhibit Guidelines:

  • Exhibit space must be reserved in advance.

  • All materials are displayed at the exhibitor’s own risk.

  • The exhibitor is responsible for installing and labeling the exhibit on the agreed upon date.

  • The exhibitor shall remove the exhibit promptly on the agreed upon date.

  • All displays/exhibits must be set up and removed with as little interference as possible to the daily operations of the library. Once the exhibit is installed, changes may be made only with library approval.

  • The library has the right to remove exhibit materials if they aren’t picked up by the agreed upon date.

  • The exhibitor must be identified by name within the display.

  • No fees are charged for display spaces. Groups using display spaces may not charge an admission fee or request donations.

  • The library shall not be responsible for handling any money from the sale of items displayed. Exhibitors who desire to sell items shall include as part of their displays information on how to purchase items. Any items sold during a display period shall remain on display until all items are scheduled to be removed. If a purchaser wishes to take an item before the end of the display period, the item must be immediately replaced by the exhibitor so as not to leave exposed hanging wires and empty spaces.

  • Pricing can be attached to displays or on a price list.

  • The exhibit areas are open to the public only during the regular open hours of the library unless by special arrangement.

  • Artist receptions are permitted during library hours. The artist is responsible for set-up and clean-up. If alcohol or other intoxicants are being served, permission must be approved by the board of trustees one month prior at a regularly scheduled trustee meeting.

  • Damages to the premises, equipment, or furnishings as a result of exhibitor use will be charged to the individual or group responsible.

  • Nothing may be affixed to the exhibition wall using tape, adhesive putty, command strip, or any other such product. Exhibit materials must be hung using the hanging wires and hooks provided.


Adopted by the Board of Trustees 8-Dec-2021